How To Find The Styles Tab In Microsoft Word 2010 Excel Tip – Unlink A Pivot Table From Its Data Source

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Excel Tip – Unlink A Pivot Table From Its Data Source

Pivot tables are undoubtedly one of the best features of Microsoft Excel, but sharing them can be quite complicated once the file size increases, so it is not always possible to send the file without compressing it, sending through a transfer program.

You may not always want to share your source data as perhaps confidential. To share the summary data, you’ll need to unlink your Pivot from its data source somehow. Unfortunately, Excel doesn’t have an unlink feature, but it’s possible to achieve the same result with a few extra steps.

So if you have a Pivot that you have formatted and are happy with the presentation and level of analysis, we can use the very flexible Paste Special command along with the Value command.

1. First, select the pivot table cells and press CTRL + C to copy the range or you can use the ribbon command by selecting any cell in your table and then

  • On the PivotTable – Selection Options tab

  • In the Actions group: Click Select

  • Choose full pivot

If this option is not available, you will need to enable the Enable Selection option.

  • Select a cell in the table

  • On the PivotTable – Selection Options tab

  • In the Actions group: Click Select

  • Check if Enable is on or off, make sure it is on

2. Once the table is selected, it displays the Paste Special dialog box. Pressing Alt+ES is a shortcut and works for all versions of Excel

3. In the Paste Special dialog box, choose the Values ​​option and click OK.

The pivot table is now broken, but if you’re using Excel 2007 or Excel 2010, the elegant pivot table-style formatting is gone and we need to get it back, which we can do with two additional steps.

4. Show the Office Clipboard. In Excel 2007 and 2010, click the dialog box launcher icon in the lower right corner of the Home group – Clipboard

5. With the unlinked pivot selected, click the item on the Office Clipboard that corresponds to the pivot table copy operation. It will be the last item, unless you copied something else after your last action.

The PivotTable is now detached from its data source, although it retains all of its original formatting. Now you can quite easily share summary data that looks like the original data without any of the problems associated with data sources and file size.

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