How Many Styles Are There For Writing A Business Letter The Difference Between Formal and Informal Writing

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The Difference Between Formal and Informal Writing

When it comes to English writing, there are two main types of writing – formal and informal. Consider these two examples:

Example 1:

This is to inform you that your book has been rejected by our publishing company because it does not meet the required standards. If you want us to reconsider it, we encourage you to go over it and make some necessary changes.

Example 2:
Do you know the book I wrote? Well, the publishing company denied it. They thought it was too bad. But hey, I did the best I could, and I think it’s great. I will never do what they say I should do.

The difference between the two is obvious. The first is formal, and the second is informal. But what is it that makes them legal and illegal?

It is a form of writing, or where we use words to say what we want to say. Different situations call for different ways to deliver different messages. The way we write in academic and research settings is very different from the way we write to a friend or neighbor. Sound, language, and syntax, everything changes as time changes. The difference between these styles of writing is the difference between formal and informal, or the difference between formal and informal.

Below is a list of some important differences between informal and formal writing:

Informal: May use colloquial words/phrases (boy, man, enough, many, etc.)

Eligibility: Do not use pronouns/adverbs (instead of children, men/boys, good, many, etc.)

Informal: Sometimes contractions are used (can’t, won’t, shouldn’t, etc.).

Reasoning: Don’t make promises (write all the words – can’t, won’t, shouldn’t, etc.).

Informal: May use the first, second, or third person.

Eligibility: Write in the third person (except in business letters where the first person can be used).

Informal: To use clichés (loads, conspicuous by absence, etc.)

Eligibility: Avoid clichés (overused, absent, etc.)

Informal: May refer to readers using second-person pronouns (you, your, etc.)

Rule: Do not address the reader using the second person (use one, one, the reader, the reader, etc.)

Informal: To use short words (pictures, TV, etc.)

Rules: Do not use abbreviations (use full text – like picture, TV, etc.)

Informal: To use the main voice (such as Remember….)

Formal: Avoid unnecessary sounds (use Please refer to …..)

Informal: Sometimes the passive voice is used (eg We have seen that…..)

Rule: Use the passive voice (e.g. He saw that….)

Informal: May use short and simple sentences.

Eligibility: Longer and more complex sentences are preferred (short sentences reflect poorly on the writer)

Informal: The complexity of the content can be recognized and visualized for the reader.

Formal: Express your content confidently and give your arguments support.

These are just some of the differences between formal and informal. The important thing to remember is that both are true, it’s just a matter of tone and setting. Formal English is mostly used in writing and business communication, whereas informal English is convenient and appropriate when communicating with friends and neighbors. Choose a type of writing to remember what you are writing and to whom. But whatever style you write in – formal or informal – make sure to keep it consistent, don’t mix the two.

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