How Do You Site To A Page Number Apa Style How to Use Titles of Officials and Their Offices in Your Writing

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How to Use Titles of Officials and Their Offices in Your Writing

Different writers (not to mention publications) tend to write out titles in different ways. That’s because it’s largely a function of style, rather than hard and fast rules of grammar.

When composing your own work, you can follow any standard that you please, provided you remain consistent throughout your own text. Following one style on the first page then doing something else on the next will just leave your readers confused, and might compel them to look for relationships between the paragraphs that don’t really exist.

If you are writing for a particular publication, always find out what stylebook they are following (e.g. MLA, AP, etc). Once you learn of it, use the standards laid out in those specific guidelines to write out titles in your piece. If you use writing and proofreading software, there will likely be a “style” option available that lets you automatically check your work for adherence to particular stylebooks. Use them wisely.

Personally, I follow these two standard guidelines for titles of officials and their respective offices. If you don’t have a personal style or aren’t held to write by any standards, you may want to follow them as well:

  • Don’t capitalize the titles of officials unless it occurs right before their name. This means you capitalize when writing “President Obama,” but retain lowercase when writing “Obama is the president.”
  • Capitalize formal titles of specific offices and organization, but use lowercase if it will foster better clarity. Offices like the Senate, Congress and the Court of Appeals read better capitalized. However, if capitalizing will cause confusion (hint: it depends on both your audience and the subject), then do without it.

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